Choosing the Right Payroll Service for Your Business

Deciding how often you pay your employees and figuring out how much you pay them can be one of the most complex jobs when running a small business. While at first it may seem like a simple task to do, you’ll soon realize that there are so many things that you should take into account. As an employer, you cannot just simply track how many hours your employees work each day and then hand them their paychecks.

A lot goes into getting your employees paid. In order to determine the right wage, you have to consider a lot of factors, such as their age, their qualifications, their responsibilities, where they live, where your business is, and what kind of industry you’re in. You also have to determine their base rates, their allowances, their overtime and penalty rates, their rates per hour, and so on. And this is not to mention the need to comply with the constantly changing tax laws.

But while effectively handling your payroll is important, this shouldn’t take a lot of your effort and time. That’s why a lot of business owners today are turning to outsourced payroll services. Whether your business has one or more employees, hiring a payroll service is essential. But remember, each business is different so it’s important to get the service that perfectly fits your business. Here’s a guide to help you choose the right one.

Determine Your Needs

Before you begin your search, you must ask yourself first what you will need from a payroll service provider. Remember that payroll service companies offer different kinds of services, so you should select the company that offers what you need. Essentially, there are three things that a payroll service company should do for you: it pays your employees, files your payroll taxes, and pays your payroll taxes accurately and timely. In case you need additional services, such as managing pension plan contributions and other deductions, handling different state and federal taxes, as well as issuing direct deposit checks, the payroll service company should know how to do it for you.

Ask For Recommendations

With the advent of technology and internet, finding different goods and services becomes easy with just a click of your fingertips. But the hard part is choosing which of these services provide the best service. When you type “payroll service” in your search browser, you’ll get millions of results, which can be overwhelming. The best and smartest way to get started is to get a referral from someone you trust. Talk with your CPA or lawyer, and ask if they can refer someone who can meet your business needs. It’s also a great idea to try getting recommendations from similar business in your area. Most business owners will be more than happy to meet with you and help you in any way they can.

Know Their Service Cost

Although price isn’t everything, you have to know and understand what you will be charged for the services the company will provide, and if how much you will pay for additional services, in case you needed them. Payroll service companies offer different types of services with different payment structures. Majority of payroll service providers charge a monthly subscription fee and some companies charge a flat-fee with additional payment per transaction. You have to know what and how you will be charged for their service. It’s a good idea to compare prices of different companies to know your options.

Choose the Company You Can Trust

As a business owner, you know that payroll information are sensitive and important, so you would want to make sure that you give it to the right person. Look for an established and reputable payroll company with a strong background history, honest client testimonials, and a solid working reputation. List all your prospective choices, and then make a thorough research about them. Look on their website, check different forums, and ask their past clients. Make sure that the company you choose also has a reliable customer service to help you in case you have question or you encounter a problem.

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